Attendees:

Luigi, Kat, Kotey, John, Joel, Jake, Lauren

Agenda:

• Action Items review
• Showcase update
• Initiatives Check-In
• Checklist Review
• Call for New Business

Upcoming Due Dates:

• Friday, Nov 3
  • Hotel Setup Information Deadline
  • magTV Information Deadline
• Friday, Nov 10
  • Tech and Operational Needs Deadline
  • Social Media Requests Deadline
• Friday, Nov 17
  • Room Signage Deadline
  • Logistics Needs Deadline

Meeting Notes:

• Action Items review
  • Kat:
    • Load In/Load Out poll
      • starts 2pm Wednesday and ends at midnight Wednesday
      • 3-5pm and 4-6:30pm Sunday
    • Meeting time poll
      • stick with what we’ve got
  • Kotey:
    • Spreadsheet for socials
  • Lauren:
    • Slack messages about final acceptance
    • Update email language
• Showcase update
  • Current numbers breakdown
• Initiatives Check-In
  • Refunds - Marc
  • Discord - Nate had been running admin, John is owner, Kat down for support (and Travis)
    • Moving new indies into channel - should be an invite lingering from last year, John clean up during Thanksgiving
  • Google Groups - Kat
  • Handling Dropouts/Hot Load - Marc, Lauren
  • Tournaments - Kotey
    • LTC meeting Nov 5 at 7pm
    • send tournament email sooner rather than later so we can go into LTC meeting prepared
  • Awards - John
    • have to reorder boards
    • the “cost” is the time, materials are super cheap
  • Indie Handbook - Kotey
    • needs another once over and update of hours
    • CORE HOURS - WHAT DO?
      • make more flexible
        • “leave at your own risk” - come get us if you need us or gone more than an hour
        • no need to check in at ops to run to the restroom - alert your neighbor
        • give them longer breaks to get food - hit us up on discord if gone longer than you plan
        • have instructions on how to troubleshoot/restart the games
          • a la IA binder
  • Indie Checklist - Lauren
  • Indie Quiz - Marc, Luigi
  • Website - Tyler
    • once devs are all accepted, someone has to do data cleanup to give to Tyler
      • Nicole? Kat pinged her to see if she’d like to do this again
  • MIVSFit - Tyler, Jake
    • depends on the same spreadsheet as the website
  • MAGFast - Kotey, Jake
  • Guidebook - Tyler, Luigi
  • Judging Feedback - Lauren, Tyler, Luigi
  • Layouts - Lauren, Travis, Luigi
  • magTV
    • at least one slide
    • let us know by next Friday
• Checklist Review
  • Completed/Overdue Items
    • Placeholder Registrations
    • Volunteers Assigned to the Department
    • Creating Shifts
      • earlier and later shifts on load in and also later shifts on load out
    • Treasury Info
  • Upcoming Items this week
    • Hotel Setup Information (Layouts)
    • magTV Information (what, how many, how long)
      • magTV submission info in MIVS drive: https://docs.google.com/document/d/1GEY-eQarvTsMXOQVpyANtqyXOtH-_7O70rD4doKPVHE/edit
  • Due in 2 Weeks
    • Tech and Operational Needs
    • Social Media Requests