10.5.25 Meeting Notes | Notion

Attendees:

Travis, Kotey, Luigi, John Dell, Tyler

Agenda:

“New” Business
- Indie Quiz - up to date?
- Developer Checklist - review changes
  - https://docs.google.com/document/d/1bPPaH7uXdcXTc3hVb2ceHKcPdgpaODcsTqtEkjHce6o/edit?tab=t.0
  - Note from Lauren: Raven said she'll start working on this next week! Prioritizing hotel step. Yay!)
- Handbook - Kotey & all of us - ‣
- Lesser discussion / reminders
  - Layout - placement
  - Printing needs
  - List of shots / wants for mediatron
    - Particularly new / big things
  - Supply orders
  - Dev identification
    - We talked about having something identifiable for devs so attendees know they're the dev that is not a badge ribbon. Thoughts on what to make? Sticker? Button? Etc?
    - “We have one”
  - Kiosk
Initiative check-in
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  - Lauren made 2 minor changes. Only listed 1 table instead of 2 and also said “Rock Island”
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- Tower/General Improvements - Kat, Luigi, James
- Awards - John
- Indie Quiz
- Layouts - Luigi
- MIVSFit - Tyler, Luigi, James for video support
- Social Media Accounts - Kotey, Marc
- Website - Tyler, Luigi
- Kiosk Task Force - Luigi, James, Tyler
- Steam Page - Tyler
Upcoming deadlines
- Oct. 12
  - Shifts
  - Accessibility
  - Treasury
- Oct. 26
  - Hotel Setup Info
  - Logistics Needs
  - Social Media Requests
  - Tech and Operational Needs
- Nov. 9
  - Mediatron! Shot List
  - Room Signage
  - Supply Ops Requests
- Nov. 30
  - Bulk Printing Requests
  - Schedule for Guidebook
  - magTV Information
  - Security Requests

Discussion:

Tyler reggie to admin
Core hours pined down
- For updating
Questions to devs for placement
- Lauren post: “Please email your requests to [email protected]. If we are able to accommodate any changes to the layout at this stage, we will do our best.”
- Booth buddies?
- Give me “booth showcase vibes”
- Darkness needs ( can’t fully control lighting )
- Would you make use of a wall such as with a projector?
  - (You cannot hang signage on a wall
- Would your project benefit from a quiet area?
- How loud do you anticipate to make your booth?
- Requests ( but we make no guarantees )
Marketing flier
- @Travis Faas - write copy
- Kotey / someone who is not travis does design
Foam core print at show ( signage for the games )
Follow up on 360 image of the hall
- Link to MAGTV / Mediatron
- @Travis Faas
( Maybe consider a way to do a final day snack cart )
Networking panel as a “workshop”?
- @Travis Faas write a proposal - others feedback
Bigger issue - should we be considering a “exhibitor” type badge instead of “attendee”?
Drop avatars