Attendees: Casey, Cralls, Lauren

Agenda:

• Action Item Follow Up
• Initiative Check-Ins
  • Merch (Sarah, Nate)
  • Attendee Communication (Casey, Sophia)
  • Style Guide One Pager w/ Focus on Tone (Sarah)
  • Meetup Panel (Dave)
  • Department Content Tracking
  • Activity Book (Jinx)
  • School Visitors (Nate)
  • magTV (Cralls)
• New Business!

Discussion:

• Action Item Follow Up

• Initiative Check-Ins

  • Merch (Sarah, Nate)

    • Nate gave Nate accurate numbers at the time of how many junior badges we had already sold on Oct 22
    • Theme team is designing the shirt. Nate will follow up with Dac before the next meeting to make sure we’re still rolling

  • Attendee Communication (Casey, Sophia)

    • see below. Social Media team can work these in wherever they fit into their schedule

      In advance of the meeting today, here's a draft of the social media posts from the original "Plan Your Visit" guide. This has been shared with the

      #socialmedia-requests

      team and is a working document, so any comments and feedback are appreciated:

      https://docs.google.com/document/d/17-edvZxrkscx67VYUDBkkSkcZ5kbBLeY1v1KYVLlSTc/edit?usp=sharing

      Additionally, here's my non-artist stab at some visual assets that can accompany these. Like before happy for any thoughts and feedback!

      https://www.canva.com/design/DAG4TalsGCM/JbnKcP4oaOYzGT7PXd0frg/edit?utm_content=DA[…]m_campaign=designshare&utm_medium=link2&utm_source=sharebutton

  • Style Guide One Pager w/ Focus on Tone (Sarah)

  • Meetup Panel (Dave)

    • DONE

  • Department Content Tracking

  • Activity Book (Jinx)

    • need to print more than last year
    • should triple check it

  • Scavenger Hunt signage

    • https://www.canva.com/design/DAGzL8slkbo/If2oDtfbbFMVNOr-0tQL8Q/edit

  • School Visitors (Nate, Cralls)

    • Nothing new. Cralls meeting with them tomorrow though.

  • magTV (Cralls)

    • Cralls: on my next sprint - due 11/30!

  • Stickers & Patches

    • Casey wants some to have in their nook so they don’t have to go right back down.
    • Let’s order a whole bunch more and give them to all the departments who are participating

• New Business

  • Minor badges were not at all sold out and not even close to last year. There is some talk with Registration about if someone asks, they’re trying to figure out how to allow for junior badges to be purchased and attached to an already existing adult badge
  • Single day visitor badges may be open to others (outside the school groups), but Cralls is not sure, please ask Deb!

• BUDGET

  Expense Account	Price Per Item	Quantity Requested	Total Line Cost	Request Explanation	Stored in Warehouse?	Do These Funds Go On Divvy?
  Warehouse Equipment	$33.00	1	$33.00	Warehouse storage bin so our stuff doesn't get lost again	YES	NO
  Printing & Copying	$1.70	500	$850.00	Activity Booklets. Doubling from last year because we ran out early in the event and added a little extra for expected price increase.	YES	YES
  Misc Expense	$1.20	500	$600.00	Patches for prizes	YES	YES
  Misc Expense	$0.80	500	$400.00	Stickers for participants	YES	YES
  			$1,883.00	PLEASE DO NOT DELETE THIS LINE! PLEASE SUM YOUR FULL REQUEST ONCE ALL LINE ITEMS ARE ADDED.

Action Items:

Next Meeting: November 25