Attendees: Jo, Silviana, Yuli, Lauren, Amanda, Vi

Notes:

• Need to catch up Silviana

  • This is not a prom. It’s a Thursday experience where we’re including the theme of cartoon heaven. It’s for Rebecca Sugar (Lonely Magic) and their creative journey.
  • Did RS give any context to what Cartoon Heaven meant?
    • She wanted people to encourage people to dress as their own cartoon inspirations
    • subtle references ok, but can’t cross copyright
  • Idea: Dress up dolls of MAGFest mascots with pieces from RS characters and either keep it or we could have a wall where they could post it - maybe a hashtag?

• Need to figure out what assets we need from theme team (and request them)

  • How long is the turnaround for character design? - It depends. Let’s give a gentle 2 week timeline
  • Paper doll outfits, swappable, options
    • should try to make as simple as possible, but with many options
  • Tasteful underclothing options for mascots

• We’re going to have flags people can customize

• We talked about having body-safe gems

• Jo thinks we should make a thank you card for Rebecca and have everyone sign it, but actually like the paper doll idea. Could we combine these?

• Need to figure out what our social media post should look like. Jo put in a placeholder for social media.

• Need to figure out if there’s a room clear between Triforce and Lonely Magic

• EmFed has been the primary liaison so far. No one else assigned yet.

• Need to figure out the cosplay contest.

  • Going to ask RS if she can do a photo with the winner and/or a group photo. Could we do a group photo where RS stays on the stage and the group lines up behind the rail? That would be more secure.
  • Will be reaching out to cosplay, but needed to narrow down the ask

• Timeline

  • Set up during Gunderslam
  • Operational during Triforce Quartet and Lonely Magic
  • Shut down after Lonely Magic and before Protomen
  • No room clears whatsoever
  • Move booth from main stage to autographs autographs is not doing photos anymore.
  • Move booth from autographs to permanent Cosplay home

• Jo already bought a backdrop for the photo booth, pretty much straight blue. Gonna give it some extra definition. Clouds will be made with poly-fil.

• The passing of supplies down the line is a problem.

  • Silviana thinks maybe there’s just staff with bins. A bin of base characters and bins of the pre-done clothes with like double sided sticky tape.

• What if a staff member had a bucket of gems and everyone can pick one vs. passing things down the line and collecting extras?