2023-6-20

Attendees: Nate, Jared, Sarah, Nate G., Casey, Luigi, Dave, Lauren

Agenda:

• Action item review
• Next Steps for content policies / internal outreach
• Branding / Assets
• New Business

Minutes:

• Action item review
  • Nate: Jam Clinic and Music - Music is interested, but the parts that are interested don’t have a submission process that would benefit (Jam Space, Jam Clinic)
    • Jam Clinic doesn’t need a meeting with us, all their content except karaoke is safe
  • Lauren:
    • Talk to Hotel Team about possibility of changing lights during event
      • Per Colette, this can be done, we would just need to know when, and what light level we want - would want to pre-plan this during setup with the participating halls doing this.
        • Buy-in from Arcades and Expo C
    • Reach out to Tech Ops + Bremma about plug and play for jumbotron (Junior fanart version of Cats of MAG), and also MAGtv
      • Pre-planned is totally doable. We would need to talk to whoever in techops is running the broadcast then provide the media in a GDrive. Bremma is happy to help and show us how she put together Pets of MAG.
      • Doing it live during the event would require more coordination with Mark Murnane
  • Nate or Lauren:
    • PSA post in department heads that we made a thing they can use next Super (the content guidelines) and we’re available for questions
• Next Steps for content policies / internal outreach
  • We will post in department head channel and people will come to us
  • For all these drop in whenever for whatever, what about throwing together a kid-friendly “start here” list? Like a poster or something.
    • Casey: Pipe dream: What about a decal that could be easily applied and removed?
    • Nate: Post-it notes for arcade games? or just a little map or quick-start list
    • Sarah: Tabletop has stand-up acrylics. We could use those in Consoles to easily swap out. Also Arcade could have a list or a map marked with scout-approved games
    • These one pagers could also go in our guidebook page
• Branding / Assets
  • Need to be easily recognizable for traction and wayfinding - how to get to magscouts content
    • the more cohesive it is, the more useful it will be for attendees to use and find, and the easier it will be for other departments to grab
  • Do we like the image we have or do we need to tweak/replace/add?
    • We love it
  • Do we need a simplified version that can be read across the room?
    • Sarah: Switch to cell shading for a simplified palette
  • Need a Design Doc?
    • A style guide would be helpful
  • Do we have a visually distinct style if there is no Junior?
    • Rocking out a color palette and typeface is key for branding. Whether that is a generic one we use for out of the event is a down the line issue. Can do this now or follow whatever the event theme and style guide is.
      • Everyone agrees on moving with generics so we are easily identifiable
        • 3 primary colors and 2 secondary for good contrast
          • need to look good on both black and white
        • Adobe fonts are good for typeface because Sarah already has the license. Google fonts are also good because open source.
          • want a serif and san serif
        • Patch palette and one used in MAGCon slides was good. Can tweak for accessibility from there
  • Patches
    • We love ‘em. We want ‘em. Make all of them happen
    • We could sell them. An inexpensive alternative to stuff in the vendor hall
    • Offer as a sticker upgrade for a donation to Child’s Play. House this in the Charity section if they’re open to it
    • Quotes from last year: Last year’s full embroidered was 93 cents per patch at 500 quantity. $1 and change for 300 quantity
      • This means we could totally get like a $5 dono
  • Stickers
    • Sarah would like to redesign them to be circular
    • We should probably figure out how many we went through last year

Other business:

• When we should meet next
  • August 22nd
• Public Safety wanted to talk about Scouts stuff
  • They’re going to make sure they have kid-targeted band-aids and such and also make sure people on shift know how to give first aid to kids without scaring them
  • We have a quiet room, but what about a ‘Not Quiet’ room? A ‘Big Feelings’ room
    • Nate directed them towards Accessibility for this
  • Bunch of them have kids and also think it would be rad to have a non-staffed meetup thing
    • Sarah suggested Coffee and Mario Kart (BYO kid and coffee)
      • Panels often has little to no content in early hours
      • Casey: “Kart & Koffee: Some Assembly Required”

Action Items:

• Nate or Lauren:
  • PSA post in department heads that we made a thing they can use next Super (the content guidelines) and we’re available for questions
• Nate:
  • Reach out to Arcade re: “start here” list
  • Reach out to Deb about patch budget
• Bluehat Dave:
  • Reach out to Consoles, Tabletop, and Charity re: “start here” list