Date
March 28, 2020
Attendees
- Jesse Ozog
- Debra Lenik
- Emily Hickman
- tronster
- Kat Pawlowski
Goals
- Discuss 2021 Budget and Policies
Discussion items
Budget (see MIVS tab): https://docs.google.com/spreadsheets/d/1Uzw6pa5aiSkrxTdVF3gtneQQVStaBPKbIocjL09S1JA/edit#gid=514159646
- Discussion started with 2019 look back
- light budget:
- improving the LED up light
- we are looking to continue to improve lighting year to year
- storage
- budget / long term plan / will it become obsolete
- sync with Matt for storage bins
- be sure to read his spec email
- budget
- requests before April 12th
- approval would be around spring MAGCon
- mag fiscal year starts in march
- the budget request should be an itemized list (sent to Debra/Emily)
- also, mag office have a small pot of money for the event that can be allocated mid-year as needed to depts.
- budget requests: [email protected] and cc mivs-heads
- general questions: #accounting slack channel.
- this is where we would request budget increases/items
- Indie Grant:
- how much $$ does the grant need to provide
- foundational work:
- how do we accept applications
- how do we select the awards
- we need to be transparent on selection
- office can help
- we need a number for the budget soon, but can work out details later
- WIFI for MIVS:
- similar setup to arcade?
- ease on boarding for devs that need wifi on day 0/1
- doesn't necessarily need to be a sep network, but maybe pre-loaded devs to network access
- send feedback up via Tronster
- General Policy Updates from office
- will make formal written policies around MAGcon
- patterns of spending that need to be reigned in:
- airfare, parking, ground trans
- appearance fees / contractor fees (graphic design, guest, etc)
- hotel rooms / suites
- 197/night general estimate
- break down to # rooms for X days
- BIG AV expenses (lighting? what is overall plan)
- does an AV rental make sense vs owning?
- dept based perks for staff (e.g. purchase tshirts for our staff)
- meals while staff suite is open (e.g. pizza for indies is different from being lazy and not going to staff suite)
- Joel has our pex card. if we need more
- big purchases over 1k should go via office's corp card
- e.g. put James / Homebrew on the mag hotel bill
- DIV heads will collect list of rooms (MAG FULL COMP vs SELF PAID/REIMBURSED)
- this should be included in the budget for that room
- this goes up via Tronster
- Heather (guest dept head) will take requests and may help offset these costs for our guests (homebrew)
- Do we have any mag purchased gear at our house?
- all assets should be in mag inventory
- tronster has a voice recorder in his basement