The Museum department shift schedule had been redesigned for the 2023 season for readability and ease of shift slot management by both volunteers handling their own schedules, and by Museum department heads and shift managers, handling the shift layouts and volunteer schedules.
We follow a “rule of fours” with the design of things here:
These shifts are in four main phases (bringup, at-event, closings/nights between days, teardown).
Bringup and teardown phases may run into one another, depending on the speed at which they are completed. For specifically those shifts of the work here, we employ a badge clock-in/clock-out procedure, for more effective volunteer time tracking.
You still sign up for the shift on your registration page, and you are due to report at the start of shift (though, if you come in late, you clock in when you arrive); but if we finish early, you are free to assist other departments with bringup as needed. If we finish late, you may be counted in as having worked one of the overrun shifts as well, with hours adjusted as necessary. If you signed up for an overrun shift, and there is no work to be done, you are dismissed; another department will surely need a hand, though!
Bringup in the Museum happens in four major phases, one on Tuesday, two on Wednesday, and the last one on Wednesday night or Thursday morning.
We keep a Tuesday night shift, essentially for pulling Museum pallets right from the warehouse trucks. This is a less critical shift, and mostly involves moving our pallets up from the Expo hall, where they’re destinated by Logistics, to our function space - typically in the Chesapeake halls. A lot of it is waiting on trucks, and then a flurry of pallet moving, and then more waiting.
This is also when any non-Warehouse items should be brought to the docks behind the Expo Hall for Museum.
You should be prepared for: